OUT-01
A project delivery dashboard
Every project’s status on one live screen. Overruns surface where you can see them, so the next decision is obvious instead of overdue.
Replaces: status spreadsheets · catch-up calls · "ask the lead"
DRAWING NO. OPS·PRJ·01 SHEET 1 / 1 REV. A
Every project,
drawn to spec.
When delivery lives across a dozen spreadsheets, you can’t see a project running over until the margin is already gone. We draft a project operations dashboard around how your team actually delivers — every project’s status live, overruns flagged early, billing already in step.
Scoped before you commit. Connects to Xero · Sage · timesheets. Live in weeks.
Where margin quietly leaks.
Project pain rarely announces itself — it’s the overrun you only spot once it’s billed. Logged here, the way a project lead would.
- 01 No live delivery view Nobody can say how delivery is tracking across projects without chasing each lead. UNRESOLVED
- 02 Billing slips Hours go unlogged or unbilled, so the invoice goes out short of the work done. UNRESOLVED
- 03 Unclear task owners Who owns the next step lives in someone’s head, so things stall between people. UNRESOLVED
- 04 Profit known too late You only learn a project lost money once it’s closed and the numbers are in. UNRESOLVED
- 05 Scope creep unflagged Extra work creeps in unpriced because nobody flags it the moment it starts. UNRESOLVED
- 06 Status by hand Updates are pulled together manually instead of being there already. UNRESOLVED
SECTION 03 · TOLERANCE Too messy for spreadsheets.
Too messy for spreadsheets.
Too lean for heavyweight software.
There’s a band between a whiteboard and a year-long rollout. We build for exactly that band — a system sized to the business you run now, drafted to how your team already works instead of forcing it onto someone else’s template.
OPSMAVIX
Spreadsheets & manual workcheap · fragile · invisible
Heavyweight rolloutslow · rigid · oversized
What we draft into one system.
Three outcomes, each replacing a stack of manual workarounds. Sold as a result, built around how your team already delivers.
OUT-02
Timesheets connected to billing
Hours logged once, tied straight to what gets invoiced, so the work done and the bill sent finally match.
Replaces: separate timesheets · manual invoicing · missed hours
OUT-03
Profitability per project + a client portal
Margin per project in one view as it happens, with a client project portal so updates aren’t done by hand.
Replaces: after-the-fact reports · email status updates
Same project. One drawing apart.
AS-IS · NO SYSTEM
A retainer is quietly running over budget. Nobody notices the hours have overrun the quote until the project closes — the margin is gone, and the extra work was never billed.
✕ Loses margin
TO-BE · WITH OPSMAVIX
The dashboard flagged the overrun the week it started. The team logged the extra scope, billed it, and the project closed on plan with its margin intact.
✓ Closes on plan
Three build sizes. Fixed scope.
Pick the band you’re in — the exact number lands in your plan before anything gets built.
A Starter Fix $3k–$10k A focused project delivery dashboard with live status.
B Growth System $10k–$25k Timesheets tied to billing, task owners and profitability reporting.
C Operations Platform $25k+ A connected project system across delivery, billing and a client portal.
See which band fits you → No clients under $3k. Delivery guaranteed, not promised.
Drafting notes.
N01Isn’t this just heavyweight software with a new name?
No. Heavyweight systems take a year to roll out and force your business to work their way. We build a focused project operations dashboard around how your team already delivers — sized to the business you run now, and live in weeks.
N02Do we have to replace our accounting tools or timesheets?
No. We connect to the tools you already rely on and build around them, so project data flows in instead of being re-keyed.
N03How long does it take?
Weeks, not months. We scope it up front, build in checkpoints you sign off, and launch with support.
N04What does it cost?
Most project builds land between $3k and $25k+, fixed-scope. You get the exact number in your plan before you commit to building anything.
APPROVED FOR ISSUE Tell us where projects run over.
Tell us where projects run over.
We’ll show you the fix.
Register in two minutes. We map how your team actually delivers and show you exactly what one system would fix first — no commitment to build.